Date Published: 25-Jun-2019 Deadline of Submitting EOI: 28-Jun-2019 11:59 PM Manila local time

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Consultant Type Individual
Selection Method Individual Consultants Selection (ICS)
Source National
Technical Proposal Not Applicable

Selection Title Railway Project Implementation Support and Institutional Strengthening

Package Name PMO Establishment - Human Resource Expert (4)

Advance Action No

Engagement Period 12 MONTH

Consulting Services Budget USD 24,138

Budget Type Estimated

Approval Number 9570
Approval Date 22-Aug-2018
Estimated Short-listing Date 29-Jun-2019
Estimated Commencement Date 15-Jul-2019

Open to non-Member Countries No

Additional Information Possibility of contract extension Not known

Possibility of consideration for downstream assignment Not known

Indefinite Delivery Contract (IDC) No

Country of assignment Philippines

Country of eligibility for national consultants Same as country of assignment


Contact Information Project Officer Markus Roesner
Designation Principal Transport Specialist
Asian Development Bank
Email mroesner@adb.org
Contact Person for Inquiries Shuji Kimura
Designation Transport Specialist
Asian Development Bank
Email skimura@adb.org

Agencies

Primary Agency Country Agency Role Contact Person
Department of Transportation Philippines Executing Agency

Department of Transportation Philippines Implementing Agency Meg Adonis

Cost Estimate
Cost Items Amount in USD

Remuneration and Other Expenses
All activities and inputs in the TOR but not limited to remuneration, per diem, air travel, miscellaneous travel expenses, report preparation, production, and transmission, land transportation, communications, etc. 22,977
Contingency 1,150
TOTAL

24,127

Terms of Reference


Expertise Human Resources

Expertise Group Human Resources
TOR Keywords

Source National

Objective and Purpose of the Assignment Background:
1. The Department of Transportation (DOTr) is mandated to establish a railway network system. Currently
DOTr has 11 railway projects. DOTr is planning to establish 9 Project Management Offices (PMO) to
implement these projects. The PMO for the Philippine National Railways (PNR) North South Commuter Rail
projects (NSCR) are the priority projects which will share one PMO.

2. The PNR NSCR Project is among several projects reconstructing the Luzon Railway system. The Luzon
Railway system will allow for the transportation of both passengers and freight throughout the main
island of Luzon. The NSCR is expected to be financed through the Japan Official Development Assistance
(ODA) and the Asian Development Bank (ADB).

3. Description of the NSCR: The NSCR involves around 149-kilometers of commuter railway from Clark City
to Calamba, Laguna. It will utilize, as much as possible, the existing right-of-way. The NSCR is a
double-track electrified railway system with primarily elevated tracks. The NSCR is committed for
partial completion by 2022 and full completion by 2024. The project encompasses all tasks required for
the commissioning of the railway system, including land acquisition and resettlement, civil works, power
supply, signaling, rolling stocks, depts, operation management system, etc. Following successful
commissioning, the delivery PMO will be replaced by operating rail arrangements, which are not part of
the scope of this TOR. Personnel appointed to the PMO will be appointed for the duration of the PMO, or
for the time of their engagement necessary to the project.

4. Draft PMO Structure: A draft PMO structure will be shared with the consultants after contract
signing. The PMO should comprise of the following summarized functions, at a minimum:

• Permanent Way - corridor/track design and construction, signaling and communications, power;
• Right of Way expertise;
• Design and Architecture;
• Public Relations;
• Social Safeguards, including resettlement of project affected people;
• Environmental Safeguards;
• Overall Project Construction and Delivery expertise;
• Contract Management;
• Rolling stock design, construction, delivery, implementation and operations integration expertise;
• Station, Yard, Maintenance Facilities and Integration expertise;
• Transit Oriented Developments;
• Administration;
• Project Management;
• Passenger systems integration and freight transport knowledge and experience, including the
integration elements thereof;
• Knowledge Transfer (including training) – and implementation thereof;
• Cost, budgeting, accounting, scheduling expertise.

Objective:

5. Based on the above background, one international consultant and five national consultants are
required to support DOTr in establishing the PMO for PNR NSCR. The aim of the team of consultants is to
prepare the required supporting documents consistent within existing guidelines as required (and/or
requested by DBM) or the other agencies to affect a successful recruitment immediately thereafter. The
consulting services shall be implemented over 8 months on an intermittent basis.

Consultants Required:

6. Six individual consultants will be recruited to implement this work: one (1) Railway project
management specialist, one (1) senior human resource expert, and four (4) human resource experts. The
consultants will have a team leader, and be expected to act as a team, not separate individuals.


Scope of Work The human resource experts together with the Senior human resource expert will contribute to the
required inputs.

The consultant will:

(i) Familiarize him/herself with the NSCR projects;

(ii) Prepare the PMO structure.


Detailed Tasks and/or Expected Output The consultant will:

(i) Familiarize him/herself with the NSCR projects;

(ii) Prepare the PMO structure, including but not limited to:

a. Positions necessary and justification thereof to meet the project outcome,
b. Detailed role descriptions for each position identified,
c. Duration periods for each the required positions (i.e. not all positions will be necessary to be
retained throughout the entire PMO life),
d. Level (remuneration) of all positions,
e. Cost and budgeting of supporting facilities and equipment to meet project objectives,
f. Determine the minimum qualifications and experience required for each position,
g. Recommended supervisory and delegation tasks to be assigned for each position and an overall diagram
(with justification) for the proposed supervisory/delegation hierarchy. Delegations should also include
expenditure and other responsibilities.

(iii) The above work is required to be in accordance with the Philippine government guidelines on
position classification and salary grade; including but not limited to job description, required
qualifications (training, skills, education and experience) for each position based on the Department of
Budget and Management (DBM) and/or Civil Service Commission guidelines. This should be undertaken on a
prioritized basis with those immediately required positions being completed first.


Minimum Qualification Requirements Bachelor’s degree in a relevant field. At least 10 years of general experience and the last 7 years of
experience in HR is required. Experience in working in HR for the Philippine Government and/or within a
government transport department is preferable. A mixture of experience will be highly regarded.

Minimum General Experience 10
Years

Minimum Specific Experience (relevant to assignment) 7
Years

Regional/Country Experience Required

Schedule and Places of Assignment (chronological and inclusive of travel)

Schedule Type Intermittent

Max. Working Days/Week Home Office 5
Field 6

City and Country Working Days Estimated Start Date Estimated End Date Other Details (use if place selected is Others)
Manila, Philippines 29 15-Jul-2019 31-Jan-2020 Dates are indicative and inputs are intermittent.
Pampanga, Philippines 1 01-Feb-2020 28-Feb-2020 Dates are indicative and inputs are intermittent.

Total
30